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Frequent Questions

Rental

What if I have to change or cancel my event?

Events are often booked a year in advance.  Last minute changes are difficult and costly.  In recognition that a re-rental on short notice often isn’t possible, we enforce a strict cancellation policy.  Events cancelled more than 6 months in advance will be charged 25% of total rental fees, with the balance of rental fees and deposit being returned to you.  If you cancel your event 3-6 months in advance, you will be charged 50% of the total rental fees.  Events cancelled 1-3 months in advance are subject to a charge of 75% of rental fees, and rental fees for events cancelled less than 30 days prior will not be refunded.  In all cases, deposit amounts will be refunded.

What is your noise policy? Are there sound restrictions?

The McLean Park and House is nestled in the historic Bolton neighborhood in West Linn.  We strive to be thoughtful neighbors by limiting the type and volume of sound permitted during events.  Reasonable amplified sound is allowed from 9 am – 9 pm.  Our policy will be thoroughly explained at the time of booking.

Is there AV equipment available onsite?

We do not provide AV equipment. We do provide wi-fi so you can connect your devices.

Is there a private area for changing or preparing for my event?

Yes.  You will have access to the second floor suite as well as an additional room, both with walk-in closets. 

What is event insurance? Why do I need it?

Event Liability Insurance (also referred to as CGL, Commercial General Liability or Spectator Liability) is an insurance policy designed to provide broad protection for situations in which an event holder(you)  must defend themselves against lawsuits or pay damages for bodily injury or property damage to third parties. Host liquor liability is included if there is no transfer of money for alcohol. This policy also gives protection to the venue and or sponsors of the event by adding them to the policy as an additional insured.

How long will I have use of the event space? Is there an overtime charge?

Your rental period begins and ends at the times indicated on your application.  During this period you will have access to the house.  Early arrivals and late departures may be subject to additional fees.

Do you provide onsite event coordination?

There is usually a staff member present the day of your event, however, we do not provide coordination.  We are happy to work with your event manager and vendors, but try to stay behind the scenes!

How do I find out which dates are available?

Please check our calendar, or contact us by phone or email to see if a particular date is available.

To inquire: 

 

May I decorate?

You are welcome to add your own decorations so long as they are not permanently attached to the house or tent and do not cause damage to the property.

What forms of payment do you accept?

We accept cash, check, money order or credit card.

Is there parking onsite?

There is limited parking on site, plus ample street parking.  Please encourage guests to car pool when possible.  

How much is the deposit and when is it due?

The refundable security deposit is separate from rental fees.  Deposits are due at the time your application is submitted.  Deposit amounts are $100 for 1-20 people and $250 for 21-100 person events.

When is payment due?

The security deposit and half of the total rental amount is due at the time of booking.  The remaining fees are due 90 days prior to your event.  If your event date is less than 90 days out, all fees are due at the time of booking.

What is included in rental fees?

Your rental fee covers use of the venue for the stated hours on the application, as well as the use of onsite amenities as agreed upon at the time of rental.

Is the house handicap accessible?

The historic McLean Home can be accessed by wheelchair from the back patio entrance.  The door to the first floor bathroom has been enlarged for easier access.  While efforts have been made to make the historic home more accessible to all, it is not ADA compliant at this time.

What are your hours?

The McLean House interior is open by appointment only,  between 9 am and 9 pm.  Follow this link to request an appointment

The park is open to the public from 7 am to 10 pm daily, except when reserved for a private event.

 

What is the maximum occupancy for the property?

Maximum occupancy for the interior of the home is 60.  Maximum occupancy for the exterior (covered patio area) is 100.

May I bring in alcohol? Is there a corkage fee?

Beer, wine and champagne may be served.  There is a $75 alcohol fee that will be added to your rental amount.  We do not charge additional corkage fees.

Are set-up and tear-down services available?

Set-up and tear-down services may be added.  Please contact us for service charges.  *Full day (8 hour) rentals include set-up and tear-down services.

May I hire my own vendors or must I select from a preferred vendor list?

You are free to work will the vendors of your choice.

How do I reserve a date?

Please mail your completed Rental Application and Use Agreement, along with your deposit to our office.  You may also mail your deposit and submit the paperwork electronically.